Finding the quality commercial landscaping company for you property will have a direct effect on the overall look of your location. When your organization uses a request for proposal or a RFP you will be able to let a potential landscape company know what to expect; from whom you are to what your budget is. Below is your guide to making the most out of your RFP to obtain and sustain a beautiful property.
Why is a RFP important?
Compare the RFP process to hiring an employee at your company. With so many potential employees seeking a position, it can be extremely overwhelming. However, when you look at the resumes you can more clearly filter through to find the stand out applicant.
An RFP allows potential applicants to:
- Have a better idea who you are and what you’re looking for
- Understand what kind of budget you have and whether it is fixed or flexible
- Know what kind of materials are needed to be an effective applicant
Your RFP will identify the commercial landscaping provider that will meet and surpass your needs and expectations.
An essential step when filling out your RFP is to provide pertinent information regarding your property to the prospective landscaping company. Clearly explaining your goals and expectations is extremely helpful. Whether your property is modest or large in size the more information received will be a real benefit.
Be Clear About Your Selection Criteria
The next focus you will want to address is your standards or criteria for the landscape provider. It’s important to gather specific information about a perspective landscape provider. Of course, the cost is at the top of your inquiry, but look for other essentials such as years of service, range of service, number of employees and timeliness can be very important too.
Determine Submission Requirements
The main goal of your RFP will be to have the potential landscape companies respond with the essential information to determine who is best for your budget and commercial landscape property’s needs. A few things to include in your submission guidelines might be:
- Specific formatting details, making it easier to compare the applications
- A deadline for the RFP to be submitted
- A length of proposed contract
- References from similar clients
- Proof of applicant’s fiscal stability
- Detailed description of services
- A depiction of the current staff and their expertise
Read RFP Submissions Carefully!
Once you are ready to send the RFP, decide on an appropriate period to get quality responses. Allowing the landscape companies time to a put together a quality proposal is always a good idea.
This level of professionalism in your hiring process will provide you with extra information about a landscape company. If a prospective landscape company cannot stick to the submission guidelines, required RFP format, or make the submission deadline, then you cannot expect them to provide timely, quality services. Their response to the RFP says a lot about the quality of their landscaping installation and maintenance services.